Construction Contract
Administrator
Primary Function:
This position requires a person with a high energy
level and a commitment to excellence. A detail oriented
individual with outstanding organizations skills is an
absolute necessity as this person will be working on
multiple construction projects. Above average
communication skills are also necessary as this position
requires interacting with several Project Managers in
the office and professionals outside the company such as
Owners/Developers, Lending Institutions, Title
Companies, Municipalities, Architects, Engineers,
Subcontractors and Suppliers.
Typical Duties:
- Prepare and send out bid packages.
- Prepare building and soil erosion permit
applications.
- Prepare preconstruction meeting packages; set up
and attend preconstruction meetings.
- Prepare start-up office supply kits for
superintendents.
- Prepare letters and memos for Project
Superintendents as needed.
- Prepare subcontract agreements and purchase
orders.
- Send out Notices of Commencement.
- Log Notices of Furnishing and prepare payment
instruction letters.
- Obtain phone service for construction trailer.
- Maintain shop drawings and shop drawing log.
- Send out monthly Owner Performance Satisfaction
Questionnaires.
- Prepare Monthly Utilization Reports and gather
and review Certified Payrolls for submission on
federally funded projects. Will require travel two
days per week to construction sites.
- Prepare utility turnover letters.
- Prepare various closing documents at the end of
the job.
- Prepare Operations and Maintenance Manuals.
- Distribute As-Built drawings.
- Send out and follow-up on ranking forms to
subcontractors/suppliers.
- Send out and follow-up on Client Satisfaction
Survey.
- Miscellaneous typing of memos and letters for
Project Managers.
- Update construction manual as necessary.
- Maintain and organize plan room.
- Other miscellaneous tasks that may be assigned.
Skills and knowledge necessary for satisfactory
performance include but are not limited to:
A background in construction is preferred as well an
Associates Degree or Bachelors Degree. Proficient in
Microsoft Word and Excel.
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